Perhaps you have heard of managed print services, but do not really understand how it can benefit your business. This service is provided to your business by a print provider to give you a way to manage all of your devices that print. This includes fax machines, scanners, and copy machines. This service increases productivity and efficiency while keeping information secure. Cyber security services can help you manage your print services, but we want to explain a little more about why that is important.
You probably already know the amount of time your employees spend handling printer-related items. It does not matter if they are printing, scanning, copying, or faxing, if they are using outdated equipment, they are most likely spending way too much time fixing the printer or copier. A print service can help you pinpoint those problem areas and correct them. This allows your staff to focus on the work they have to do.
When you maintain several different devices, they each require maintenance that requires time and money. It is much more affordable to have a cloud-based system that is automated and handle it all at the scale that you need as a business. With this type of service, there is one system that monitors all of the needed tools for the devices giving you just in time delivery of parts, like toner, or other repairs. This service can help you find other ways to consolidate all of the hardware you have to make sure you are spending money in the right places.
All successful businesses work hard to improve their processes. They are in a constant state of tweaking. With the right managed print service, your business can create optimized workflows and add products only when they are needed.
Everyone and all businesses are at an increased risk for security and data breaches. As technology becomes more innovative and advanced, so do hackers. Believe it or not, but a managed print service can help minimize the risk to your organization. A service like this can help determine what security risks your print material may face. These services can also produce a plan to help minimize your risk. Some of the features a managed print service may put in place is a sign-in process for those using the printer as a way to decrease the number of documents that are stolen. It could also include printers that have the ability to automatically wipe the hard drive.